Poland: Increasing costs are expected to hit modern offices the hardest

The next few months will show the extent to which the increase in the costs of renting office space and property maintenance will affect further development of the office sector. Higher costs of running a business are expected to force companies to modify their budget plans.

Office tenants must prepare for an increase in operating costs in Poland. Avison Young points out that these costs will be much higher, not only due to the rising energy prices but also due to inflation-related increases in the costs of various services that make up the fee – Property Forum reports. The charges will be also higher due to the change in minimum wages. The first estimates of their amount, while maintaining the scope at the current level, are to reach PLN 30/sq m. and more, depending on the building and its location. So we are looking at an increase of 50% or more of the current value.

To plan ahead seems impossible

The increase in building maintenance costs will put both property owners and tenants in a difficult position. Budgeting long-term lease contracts, as well as pre-let contracts for buildings that will be delivered in a couple of years, will certainly be a big challenge for both parties. Avison Young expects pressure from tenants to introduce provisions in their contracts that will effectively limit the uncontrolled risk of increases. But looking at the changes that took place in the current year alone, determining the amount of the obligation in advance seems practically impossible.

Indexation of rental rates

Another important element is rent indexation, which is an integral part of any lease agreement. Avison Young points out that the indexation of rental rates is closely related to the price index of the market basket. Most often HICP on an annual basis in the case of contracts denominated in EUR, and in the case of contracts in PLN it’s related to the data published by Statistics Poland.

In recent years, the HICP has been stable, ranging from 0.1 to 2.6. Unfortunately, it is already known that this indicator will increase significantly in 2022. It is predicted that the index may amount to 7% or more, depending on the dynamics of changes in recent months. Agreements concluded in PLN will achieve even higher increases, where the inflation indicated by Statistics Poland is higher.

Modern offices will take the strongest hit

However, the users of modern buildings located in city centres, where the rates are the highest, and thus the basis for calculation is the highest, will take the strongest hit.

Regardless of the upcoming transformations in the functioning of office buildings, property owners and tenants agree on the implementation of changes in building maintenance. The owners are already analysing the possibilities of optimizing energy consumption. Savings are to be brought by the installation of solar panels, LED lights, and the use of motion sensors controlling the light, as well as regulating ventilation, cooling and heating devices. These actions, however, are only a response to the difficulties arising today.

An issue that may significantly change the market will be the implementation of solutions that allow for the construction of passive buildings. The only question remains, whether we are ready to bear the costs of these changes.


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