FM newsroom – facility management, flex offices. Flexible workspaces are maturing rapidly, with corporate occupiers now shaping demand and expansion plans across Europe. New research shows that Poland mirrors these wider trends, offering clear signals for facility managers and team leaders.
Market maturity and corporate demand
The latest Savills Workthere Flexmark 5.0 study, based on insights from 149 flexible office operators worldwide, confirms that the flex market has moved beyond its start-up roots. Large organisations are now key occupiers, integrating flex offices into long-term property strategies to gain agility, manage costs and attract talent.
This shift is also evident in Poland, where the pace of development is comparable to leading European markets. Corporations in IT, financial services and BPO/SSC are increasingly adopting Core & Flex models, combining a permanent headquarters with adaptable satellite locations.
“Large organisations are using flex spaces as a strategic tool. In 2024 alone, operators in Polish regional cities leased 27,900 sq m of flexible space, a year-on-year increase of 42%,” Thomas Jodar, Head of Workthere, Savills Polska, told Property Forum.
Spaces designed for hybrid work
Collaboration areas have become a defining feature of flexible offices. The report shows that 86% of operators consider them essential, reflecting the needs of hybrid and activity-based working models.
In Poland’s regional cities, there are currently 110 flex locations, offering more than 193,200 sqm of space and over 24,200 workstations. For facility teams, this highlights the growing importance of managing shared areas, technology-enabled collaboration and user experience.
New operating models for landlords
Looking ahead to 2030, operators expect significant changes in how flex spaces are delivered. According to the report:
- 66% highlight the growth of management agreements between operators and building owners
- 47% expect more flex products run directly by landlords
- 43% point to the expansion of white-label solutions
“These models are already taking shape in Poland. Owners in cities such as Warsaw, Kraków and Wrocław are increasingly integrating flex zones into their buildings, either with specialist partners or through in-house concepts,” explains Wioleta Wojtczak, Head of Research at Savills.
Expansion plans and regional hotspots
Confidence in the sector remains strong. The report reveals that 85% of flexible office operators plan to expand in the coming years, with Poland firmly on the radar of both international and domestic providers.
Alongside global brands such as WeWork, Regus and Mindspace, Polish operators including The Shire, BeIN Offices, Puzzle Office, Chilliflex and Ace of Space are scaling up.
Kraków and Wrocław continue to lead regional markets, together accounting for 58% of total flex stock outside Warsaw, with 63,200 sqm and 48,800 sqm respectively.
For facility managers and team leaders, these developments underline the need to plan for flexible, service-oriented environments that can evolve with changing organisational demands.